Automating Rebates & Refunds for Foodservice Operators
Q1 2026 Butter Volume Rebate
Sysco Foods
Volume-based rebate on qualifying butter products.
You Capture
3.5%
Buy Goal
$50,000
Bought So Far
78%
$1,358 captured
Premium Dairy Incentive
Kinetic GPO
Incentive program for premium dairy product purchases.
You Capture
2.8%
Buy Goal
$35,000
Bought So Far
45%
$441 captured
Built for operators who are done leaving money on the table.
The Problem
No unified system causing money to leak through invoices
Rebates go unclaimed. Refunds never land. Pricing errors slip through. Every dollar lost is buried in emails, invoices, and spreadsheets no one has time to chase.
Missed Rebates
Operators do not always know which programs they qualify for or how close they are to hitting buying goals.
Manual Refund Claims
Photos, invoices, product labels, and vendor emails are scattered across different places.
No Closed Loop
A claim can be approved without anyone confirming whether the credit actually landed.
AP Blind Spots
Finance teams struggle to connect vendor recovery activity with AP and accounting reconciliation.
The Platform
One platform for rebates and refunds.
Credits and reconciliation built in at every step.
Automation
Butter ingests invoices, photos, distributor files, vendor terms, and GPO programs automatically.
Activation
Butter identifies rebate opportunities, creates refund claims, and activates recovery workflows.
Tracking
Track vendor responses, claim status, rebate progress, and follow-up actions in one dashboard.
Reconciliation
Verify vendor credits, payments, AP adjustments, and accounting records so recovery is complete.
Operator-Facing Rebates
Rebates built for operators.
Distributors track rebates. Vendors track rebates. Your GPO tracks rebates. But nobody tells you what you've earned, what you're owed, or whether it was ever actually paid. Until now.
Rebate Capture Rate
80-90%
More purchase rebate income captured
Claims Resolved
3x
Faster rebate tracking and claims
Hourly Workload
< 50%
Per month by eliminating manual efforts
GPO Program Discovery
Connect GPO program data, vendor terms, and operator purchasing history to surface rebates the operator may already qualify for.
Buying Progress Tracking
Track active, expiring, draft, and ended rebate programs with clear buy goals, progress bars, eligible products, and estimated money captured.
Automated Rebate Claims
Prepare rebate claims with invoice evidence, product mapping, vendor terms, and required documentation.
End-to-End Reconciliation
Track whether the rebate was approved, paid, issued as a vendor credit, applied to AP, or still outstanding.
Refunds
Refunds made simple from photo to vendor claim.
Butter turns damaged goods, shortages, and invoice issues into clean vendor claims in minutes.
Capture the Issue
Take photos of damaged goods, invoices, product labels, or shipment issues.
Generate the Claim
Butter extracts details, structures the claim, and creates vendor-ready documentation.
Track and Reconcile
Follow the claim through vendor response, approval, credit memo, AP adjustment, and reconciliation.
Capture the Issue
Take photos of damaged goods, invoices, product labels, or shipment issues.
Generate the Claim
Butter extracts details, structures the claim, and creates vendor-ready documentation.
Track and Reconcile
Follow the claim through vendor response, approval, credit memo, AP adjustment, and reconciliation.
Who It's For
From SMB to Enterprise, Butter brings value to a range of users
Owner / Operator
Executive Chef
General Manager
Director of Purchasing
AP Manager
Controller
CFO
VP Operations
Bookkeeper
Integrations
Connect the systems operators already use.
Butter works with the messy reality of foodservice operations: invoices, distributor reports, GPO files, vendor portals, AP systems, emails, PDFs, spreadsheets, and accounting tools.
Group Purchasing Organizations
- GPO member portals
- Rebate program files
- Purchasing reports
Broadline Distributors
- Invoice data
- Order guides
- Credit memos
Accounting & ERP
- AP systems
- General ledger
- Bank reconciliation
Foodservice Tech
- Inventory systems
- Procurement
- Recipe costing
Start with uploads and email workflows. Expand into direct integrations as operators scale.
AI Recovery Layer
AI that finds and organizes vendor money
Butter uses AI to read invoices, extract SKU details, match rebate programs, detect rebate eligibility, flagging oppurtunites, and prepare vendor-ready documentation for managing the claim lifecycle.
Which rebates are close to expiring this month?
3 active programs are expiring soon. The Premium Dairy Incentive is at 45% of its $35,000 buy goal and may need $19,250 more in qualifying purchases before June 29, 2026.
Why Us / Why Now
Technology has finally evolved to give foodservice operators control in one place over the fragmented systems that have historically caused lost money, and missed opportunities
Leadership
Vincenzo Puleio
Founder & CEO
Anthony Escobedo
VP of Sales
Mahdi Tasfin
Founder & CTO
Rafid Ashab Pranta
Lead Software Engineer
Advisors
Christopher Sebes
Lead Advisor
Chris Liquetta-Fish
Product Integration Advisor
Yolanda Williams
Technical Advisor
Start recovering vendor money without rebuilding your back office.
Basic
For single-location operators starting with refund workflows and simple recovery tracking.
- Refund claim creation
- Photo and invoice capture
- Vendor claim tracking
- Basic recovery dashboard
- Email notifications
- Limited users
- Guided onboarding
Premium
For multi-location teams managing rebates and refunds with full visibility.
- Everything in Basic
- Rebate program tracking
- Purchase activity visibility
- GPO and vendor rebate workflows
- Advanced spot purchase opportunities
- Multi-location support
- Vendor credit tracking
- AP reconciliation workflow
- Advanced analytics
Enterprise
For large hospitality groups, enterprise operators, and licensing.
- Everything in Premium
- Custom enterprise quote
- Trade show rebate workflows
- GPO program support
- Distributor file imports
- Custom accounting and AP integrations
- Advanced reconciliation
- Custom reporting
- Dedicated support
Frequently asked questions
Butter is operator-facing. It helps restaurants and foodservice operators recover rebates, refunds, vendor credits, and missed vendor money.
Automating Rebates & Refunds for Foodservice Operators
Butter is a Dollar Capture Engine for foodservice â an AI platform that finds and claims hidden dollars, turning fragmented workflows into measurable profit and time savings.